Personal Assistant to the CEO 100%

Personal Assistant to the CEO (m/f/d) 100% In this position of trust, you act as the central interface between the CEO and internal as well as external stakeholders. You take on a wide spectrum of organizational, administrative, financial, and project-related tasks and make a significant contribution to the smooth operation of the Executive Office. Personal Assistant to the CEO (m/f/d) 100% Our client is an internationally active company with a demanding stakeholder environment and a global presence. For the direct support of the CEO, we are looking for an experienced, discreet, and highly organized personality as Executive Assistant / Personal Assistant to CEO. Job Description Proactive support of the CEO in all organizational and administrative matters Coordination and monitoring of deadlines, pending items, and business-critical tasks Preparation, processing, and follow-up of correspondence, contracts, and important documents Support with contract signings, notarizations, and administrative approval processes Organization and coordination of Board of Directors, management, and stakeholder meetings Interface function to Board of Directors members, investors, legal advisors, authorities, and other external partners Maintenance and administration of corporate documentation as well as regulatory documents Coordination of invoice approvals and payment processes Support in cash flow monitoring as well as in investment-related administrative tasks Collaboration with accounting, tax, and financial service providers Preparation of tax-relevant documents and coordination with external specialists Communication with banks, insurance companies, and external service providers Management of administrative processes in connection with companies and authorities at home and abroad Participation in and coordination of cross-departmental projects Support in facility management of commercial and residential properties Coordination of external partners and service providers Processing of physical and digital document storage Reception and care of guests during meetings and events Management of a complex and international calendar Organization of business trips including transport, accommodation, and itineraries Support with selected personal matters of the CEO Coordination of various private and business appointments Support of the CEO in a dynamic and international environment with high confidentiality Profile Several years of experience as an Executive Assistant, Personal Assistant, or in a comparable position of trust at C-level Proven experience in an international and complex corporate environment Stylistically confident German and English skills in speaking and writing Professional handling of demanding stakeholders, Boards of Directors, investors, authorities, and external advisors Experience in contract management, regulatory processes, as well as corporate law and administrative topics is an advantage Good knowledge of financial and administrative processes, especially accounting, payment transactions, and budget/cash flow coordination High discretion, loyalty, and a strong sense of responsibility Highly organized, structured, and solution-oriented personality with a hands-on mentality Valid driver's license Cat. B The Offer Have we aroused your interest? Then we look forward to your application. jpidedbd7e1jm jit0731jm jiy26jm