Administrative Assistant 80 - 100%

Administrative Assistant 80 - 100% # Kantonsschule Stadelhofen is a cantonal gymnasium with classical and modern language, mathematical-scientific, and musical profiles. In the year 2026, our school will be expanded by a branch in Dübendorf. Until moving into the definitive location, the school will be operated at two provisional locations. In full operation, it is intended to accommodate 1-300 students and, in addition to the Kurzgymnasium, also include a commercial middle school and a Untergymnasium. For the construction phase of our new school locations as well as the subsequent school operations, we are looking for an initiative and proactive personality as an Administrative Assistant (80-100%) starting immediately or by arrangement. In this versatile function, you will take on a central role in the secretariat and actively support the school management in the establishment and further development of the new locations. You tackle tasks independently, maintain an overview even with diverse topics, and ensure that work is implemented reliably, efficiently, and completely. We are looking for an uncomplicated, flexible personality with quick comprehension skills, who takes responsibility, finds pragmatic solutions, and enjoys driving things forward. Tuesday is set as a fixed working day. Your tasks ### • You are responsible for central areas of school administration and ensure a reliable, timely, and high-quality processing of administrative processes. - You are the first point of contact for students, parents, and teachers and ensure a professional and service-oriented operation of the secretariat. • You coordinate daily business, set priorities, and maintain an overview even in labor-intensive phases. • You actively participate in the establishment of the new school locations and undertake arising tasks independently, pragmatically, and in a solution-oriented manner. • You relieve the Adjunktin mbA / Head of Central Services by continuing orders independently, implementing tasks reliably, and supporting where it is currently necessary. • You keep an eye on project-related tasks, pending items, and deadlines and ensure that agreements are reliably driven forward and implemented. • Your workplace is located in Dübendorf. The activity requires presence on-site; home office is not possible. Your profile ### • Completed commercial training (EFZ) supplemented by further higher education (such as FH studies, Fachausweis, or similar) • Several years of professional experience in a demanding administrative function, preferably in a project-oriented environment - Quick comprehension as well as a structured, forward-looking, and independent way of working • Ability to set priorities, coordinate several topics simultaneously, and maintain an overview even in dynamic situations • High initiative and the willingness to recognize tasks independently, tackle them, and bring them consistently to completion • Solution-oriented, pragmatic, and resilient personality with a pronounced hands-on mentality • Proficient German skills in speaking and writing as well as very good IT skills in MS Office tools (especially MS Teams). Our offer ### We offer you the opportunity to take on responsibility in an extraordinary construction phase and to actively help shape the new school locations. A varied activity with a lot of personal responsibility, short decision-making paths, and a wide range of tasks awaits you. You contribute your experiences and ideas, help shape processes, and make an important contribution to ensuring that successful schools emerge from the new school locations. The terms of employment are based on the personnel law regulations of the Canton of Zürich. Application ### Have we aroused your interest? We look forward to your application. Please submit your documents exclusively via the online tool and state the desired workload in your application documents. Applications from outside the online tool will not be accepted. For information, Ms. Carlina Capaul, Adjunktin mbA / Head of Central Services, is available to you exclusively via email carlina.capaul@edu.zh.ch. Further information can be found under Kantonsschule Stadelhofen Filiale Dübendorf