Medical Secretary (male or female) in the Cardiovascular Surgery Service – 100%

The Cardiovascular Surgery Service is looking for a medical secretary at 100% to join its secretariat and contribute to the coordination of outpatient and inpatient care for patients. You will organize consultations for the various doctors in the service by planning medical schedules, preparing patient files, and ensuring exchanges with patients and partners, mainly by telephone. You will also coordinate the scheduling of complementary examinations. Following consultations and hospitalizations, you will ensure the typing, proofreading, and formatting of medical documents. In parallel, you will take charge of all administrative activities of the Cardiovascular Surgery Service: rigorous follow-up of patient files, management of mail and electronic messaging, clinical documentation, and archiving. You will actively participate in a smooth and high-quality organization within the secretariat. As part of the versatility required for service continuity, you may be required to occasionally provide cover for other secretarial functions within the Cardiovascular Surgery Service. Autonomous and structured, you will manage requests for extra-cantonal care as well as requests for medical information from insurance companies, and handle logistical tasks related to the secretariat's activity. You will actively contribute to service continuity within the team. Possessing an excellent sense of organization, good adaptability, and interpersonal skills, you demonstrate reliability, discretion, and a true sense of service. You hold a diploma as a medical secretary, or any training deemed equivalent. You have a very good knowledge of IT tools (ECDL advanced level required in Word and standard in Excel), and you also master Outlook as well as the institutional software in use at HUG (DPA, DPI, GRECO 2). You master touch typing at a minimum speed of 250 keystrokes per minute, with a high level of precision. You have perfect mastery of French, both spoken and written, and a proven writing ability. Medical terminology is indispensable to you. Mastery of English or German is an asset. Possessing a good team spirit, you have the ability to work in a shared office with several secretaries. While having a good sense of organization and priorities, you are an autonomous, rigorous, and precise person in the tasks entrusted to you. You are comfortable in a multitasking environment and know how to manage several requests simultaneously. Finally, you demonstrate a keen sense of confidentiality. Start date: 01.11.2026 Number of positions: 1 Activity rate: 100% Function class: 11 Contract: 12-month CDD Application deadline: 09.09.2026 Request for information: Mme D. Dür, head of secretariat, tel. 079 553 30 18 Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the 2 most recent work certificates. This announcement is addressed to women and men alike. Wishing to engage in the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l’emploi. Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed. With more than 13,000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The position is attached to the Département de chirurgie. This department ensures the care of patients, both elective and emergency. It represents a center of excellence, not only Swiss, but also European, in several fields and in several of its surgical specialties.