Backoffice Research & Strategy Support Employee 60-70% (a)

Materials science and technology are our passion. With our cutting-edge research, the approximately 1'100 employees of Empa make decisive contributions to the welfare of society for a livable future. Empa is a research institution of the ETH domain. The Research & Strategy Support supports our directorate in central issues surrounding Empa's research activities and works closely with the research departments. The versatile spectrum of tasks in our group includes research funding, science reporting, the support of research projects, and the co-design of strategically relevant initiatives. To strengthen our team, we are looking for a committed and proactive personality with a focus on the following areas of responsibility. Your tasks ### • Recording and processing of project applications from Empa researchers as well as ensuring high data and document quality in close cooperation with the applicants • Organization and administrative support of internal funding calls - from receiving the applications through preparation for evaluation to the communication of funding decisions • Preparation, implementation, and follow-up of meetings and workshops • Management of the central mailboxes and the Empa portal as well as ensuring professional and service-oriented support • Participation in the further development and automation of administrative processes to increase efficiency • Support in the introduction and application of AI-supported solutions and automation tools (e.g., Claude, Microsoft Copilot, Power Automate) Your profile ### • Commercial basic training, ideally with vocational baccalaureate or Matura, possibly FH/HF degree in economics, business administration or similar • Interest in research and science management • Practical knowledge in the use of AI applications and digital automation solutions or great motivation to develop further in this area • Experience in a demanding administrative function and in a research, higher education, or innovation environment is a great advantage • Strong service orientation as well as enjoyment of contact with different stakeholders • Independent, structured, and precise way of working • High teamwork ability, communication strength, and organizational skills • Very good German and English skills in spoken and written form Our offer ### A varied and responsible activity awaits you at the interface of research, strategy, and innovation. You will work in a dynamic, international research environment and receive exciting insights into the diverse research activities of Empa. We offer you the opportunity to actively participate in the further development of modern work processes and to help shape the use of AI-supported solutions. In doing so, you will benefit from a collegial working environment, short decision-making paths, and a culture that promotes initiative, resourcefulness, and personal development. The position is initially limited to one year, with potential for extension or permanent employment. "a" in our job advertisements stands for "all". We live a culture of inclusion and respect. All people are welcome with us who desire innovative, sustainable, and meaningful activities - that is all that matters. We look forward to your complete online application including cover letter, CV, certificates, diplomas, and contact details of two reference persons. Please submit these exclusively via our application portal. Applications via e-mail or by post will not be considered. - Please no applications from agencies. Patricia Nitzsche, Deputy Head Human Resources / Dep. Head Human Resources   Questions? ###   Dr. Björn Niesen Head of Research and Strategy Support \+41 58 765 4262 www.empa.ch