Executive Assistant - 100%

Within the Direction médicale et qualité, you will autonomously and in close collaboration with other members of the secretariat, ensure the activities of an institutional executive secretariat. You will provide the necessary support to the Directrice médicale, a member of the Comité de direction, in the conduct of her missions and contribute to the smooth running of the Direction médicale et qualité. In an environment involving many internal and external interlocutors, you will deliver services with a high degree of professionalism, autonomy, and discretion, while strictly respecting confidentiality and taking institutional stakes into account.

You will ensure the management and follow-up of sometimes complex files, coordinate exchanges with directorates, services, authorities, institutional bodies, and external partners, and contribute to the preparation of the elements necessary for decision-making by the Direction médicale et qualité.

Within the framework of the delegations entrusted to you, you must be able to make decisions falling within your scope of responsibility, by assessing the associated risks and mobilizing the necessary resources, including the directors of the various Directions and/or the heads of Department.

Depending on the organization of the secretariat and the needs of the Direction médicale et qualité, you will also be entrusted with the responsibility for specific activities, the support of bodies, commissions, projects, or transversal processes for which you will ensure administrative coordination and follow-up as part of the position. You will also, autonomously, carry out various administrative tasks for the Direction médicale et qualité, particularly in connection with support to the members of the team of said Direction.

All of your activity must be carried out in a team spirit, allowing for proactive functioning of the secretariat of the Direction médicale et qualité.

Benefiting from a maturité commerciale and the brevet fédéral d'assistant ou assistante de direction (or a diploma deemed equivalent), you have at least 5 years of professional experience in an executive assistant position within a large structure.

You possess an excellent sense of organization, administrative rigor, and excellent management of priorities. In your previous experiences, you have handled complex files involving multiple stakeholders. Your excellent analytical and synthesis skills allow you to anticipate needs, assess stakes, manage several activities simultaneously, and direct files with discernment in a demanding environment.

You possess excellent interpersonal and communication skills and demonstrate diplomacy towards your interlocutors. You attach paramount importance to service provision and absolute respect for confidentiality. By nature flexible, committed, and dynamic, you favor teamwork and collaboration.

You have perfect command of French and possess a high-level writing ability. You have expertise in the use of office tools and management IT. Finally, your linguistic knowledge in English and/or German are assets for the position.

• Start date: as soon as possible
• Number of positions: 1
• Activity rate: 100%
• Job class: 14
• Contract: CDI
• Application deadline: 28.09.2026
• Request for information: Mme S. Hertzschuch Tiger, adjointe de direction, sandrine.hertzschuch@hug.ch (mailto:sandrine.hertzschuch@hug.ch)

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed indistinctly to women and men.

Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi.

Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed.

With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference establishment at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here (https://www.youtube.com/watch?v=p8kVMJchPR0).

The Direction médicale et qualité (https://www.hug.ch/direction-medicale-qualite) is a functional structure that embodies medical authority within the meaning of the Geneva law on public medical establishments. Its mission is to guarantee the quality and safety of the medical services offered by the HUG. It develops, after consultation with the Conseil médical d'établissement, the medical policy of the HUG and proposes it to the competent bodies. It ensures its application throughout the HUG and is its guarantor towards the Comité de direction and the Conseil d'administration. The Directrice médicale is responsible, in particular, for clinical research and postgraduate training. She approves the medical and therapeutic practices of the medical services and units.