Administrative Clerk - 80%

Within your department, you daily manage the processing of schedule change requests from employees, in compliance with current time management rules. In this context, you modify schedules in Excel, enter schedules into Vision RH, and respond to staff requests by email, then file them.

You control and enter medical certificates (sickness and accident), you perform schedule updates in Excel and Vision RH. You scan them and insert them into the VRH software.

For each new schedule, you prepare the new schedule template on Excel for each team, you control team movements: rotations, maternity leave, departures/arrivals, activity rate, formatting and formulas, you enter into E-Pop the schedule wishes of the employees, you control assignments in Vision RH as well as holidays, training, time codes.

After the release of the new schedule, you manually enter into Vision RH the mandate schedules as well as the schedules not transferred by E-Pop.

You ensure various secretarial tasks (taking minutes, preparation of the annual holiday schedule template and end-of-year holiday wishes, entry of holiday wishes, verification and correction of public holiday balances, control of weekly hourly statements for temporary workers, access rights requests, updating mailing groups as well as various occasional tasks) for the Care Team Leaders (RES). You are also in charge of writing the daily assignments of the employees.

Thanks to your interpersonal skills, you develop a close relationship with your colleagues and you ensure continuity of service by providing coverage during absences. And more generally, your sense of service makes you an agile person ready to put your versatility at the service of the institution to work in different departments according to needs.

You hold a CFC as a commercial employee and you have a successful one-year experience in a similar position within a hospital center.

You have an excellent command of the French language, both orally and in writing. For non-Francophones, level C1 is required.

You have very good knowledge of IT tools (Word, Excel, Powerpoint, Outlook and/or Web - ECDL certification level Base required) as well as the software in use at HUG (DPA, DPI, E-Pop, Vision RH).

While having an excellent sense of organization and priorities, you demonstrate autonomy, organization, and efficiency.

You are dynamic, showing rigor and precision in the tasks entrusted to you.

With good communication and listening skills, you like working in a team.

You know how to work simultaneously with several RES (priority management, prioritization of requests, flexibility), you know how to demonstrate versatility and discretion.

You also possess the tools allowing you to face the unexpected and thus easily manage stress situations. Finally, you demonstrate a keen sense of confidentiality.

• Start date: from 01.11.2026
• Number of positions: 1
• Activity rate: 80% over 5 days
• Function class: 09
• Contract: CDI
• Application deadline: 01.10.2026
• Request for information: Mme L. Brunhoso Morgado, head of secretariat, tel. 079 553 25 76

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates.

This announcement is addressed indistinctly to women and men.

Wishing to engage in the fight against unemployment, HUG encourage applications coming from the Office cantonal de l'emploi.

Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed.

With more than 13,000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international level. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here (https://www.youtube.com/watch?v=p8kVMJchPR0).

Counting nearly 1200 employees, the Département de médecine aiguë (https://www.hug.ch/departement-medecine-aigue) (D-MA) includes the services of anesthesiology, clinical pharmacology and toxicology, adult intensive care and adult emergencies. It fulfills a quadruple mission through its services which provide their expertise in frequent interaction with all the Hôpitaux universitaires de Genève, thanks to a transversal platform, with the objective of ensuring the best possible care for patients.

The Emergency Service is a transversal service of the HUG at the heart of the technical platform. With its different sectors, its mission aims to ensure the comfort and safety of patients. The service also provides pre-, post-graduate and continuous teaching for nurses and doctors in specialist training.