Administrative and Financial Manager at the Direction de l'immobilier - 80% to 100%

Company Description ##

With more than 13,000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here.

The position is attached to the Direction de l'immobilier (DI). The mission of this directorate is to define a strategy for the real estate portfolio, to develop the consistency of the monitoring of major projects according to the hospital master plan 2022-2040 in strong partnership with the main state services attached to the department of territory, the department of infrastructure and the health department, to optimize the monitoring of surfaces and its future planning, while guaranteeing the smooth running of services. More than 230 professionals carry out their missions on a daily basis with a constant concern for excellence, with a sense of service and environmental responsibility.

Job Description ##

Reporting to the administrative and financial manager of the DI, you ensure the routine administrative and financial management of the directorate. You process routine orders and administrative requests of the directorate. You also manage market orders and their follow-up.

You ensure the monitoring and processing of open orders and disputed invoices, in connection with suppliers and the services concerned, and take charge of the administrative management of claims.

You process expense reimbursements for employees and ensure the accounting of timesheets and the preparation of sector accounts.

You support the various sectors of the directorate in their requests and orders, by advising them and ensuring the follow-up of their processing.

You process contract requests, in coordination with the contract manager, and contribute to the continuous improvement of the administrative and financial processes of the pole as well as to the updating of procedures.

Qualifications ##

You hold a gymnasiale or professional maturity completed by continuing education in accounting or management or a training deemed equivalent. You have proven experience, ideally 3 years in a similar administrative and financial function.

You possess good knowledge of ordering, invoicing, and accounting processes.

You are comfortable with the usual IT tools of the function (MS-Office, including good proficiency in Excel, and ERPs). Knowledge of HUG software (CEGID, ServiceNow) is an asset.

An organized, rigorous, and reliable person, you know how to manage several tasks or files in parallel, respect deadlines, and take the necessary initiatives.

You enjoy teamwork and contact with various interlocutors (suppliers, internal and external partners), with whom you develop constructive relationships.

You demonstrate flexibility and a good sense of service and have a sense of confidentiality.

Additional Information ##

• Start date: to be agreed
• Number of positions: 1
• Activity rate: 80% to 100%
• Function class: 14
• Type of contract: CDM of 36 months
• Application deadline: 20.09.2026
• Request for information: M. J. Mercier, administrative and financial manager at the DI, [email protected]

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the 2 latest work certificates.

This advertisement is addressed indistinctly to women and men.

Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi.

Only applications submitted via the recruitment platform will be taken into account. Paper and email applications will not be processed.